Skip to content
English
Contact us
  • There are no suggestions because the search field is empty.

Consolidated Payroll (Batch Payments)

Managing payroll for multiple remote team members is effortless in VirtualStaff.ph

With Consolidated Payroll (Batch Payments), you can approve and pay all staff salary requests in one transaction—no more handling invoices one by one.

Since launching in 2016, 25,000+ businesses have built their teams through VirtualStaff.ph, hiring over 80,000 talented professionals. Our innovative Seat Model makes scaling simple and cost-effective—like plug-and-play hiring at a fraction of traditional payroll costs.

Tip: The more Seats you add, the more staff you can hire and the greater your savings compared to hiring locally. Expand your team anytime and process all salaries in a single, streamlined payment.


How to Use Consolidated Payroll (Batch Payments)
Follow these steps to approve and pay multiple staff salary requests at once:

Step 1: Go to Salary Requests
  • From your dashboard, click Salary Request on the left-hand menu. Additionally, Under the To-Do’s, you’ll see pending salary invoices that require your review and approval.

Step 2: Select the Salary Requests Invoices

  • In the Salary Requests page, go to the Request Management tab.
    Check the boxes beside the salary requests invoices you want to approve together.

Step 3: Approve Selected Requests

  • Click Approve Selected to proceed with batch approval.

Step 4: Confirm Batch Approval

  • A pop-up will appear showing the selected salary requests, total amount, and staff details.
  • Click Approve Selected to confirm.

Step 5: Process Consolidated Payment

  • Once approved, go to the Payment Processing tab. Here you’ll see the approved invoices grouped under Ready for Payment.
  • Click Process Consolidate Payment.

Step 6: Confirm and Proceed to Payment

  • Review the payment summary, including total amount and VirtualStaff rate.
    Click Proceed to Payment to complete.

Step 7: Selecting a Payment Method

You have two payment options: Card Payment or Bank Transfer.

Option 1: Paying via Card

1. Select "Card" as your payment method and click "Confirm."

2. If your card details are not saved, click "Add New Payment", enter your card information, and then click "Proceed for Payment."

3. Review the full payment breakdown and click "Pay" to complete the transaction.

4. Once processed, the invoice status in the "Salaries" section will change to "Payment Processing."

5. You can view the invoice details by clicking on the three dots and then the “view invoice” button.


 

Option 2: Paying via Bank Transfer

1. Select "Bank" as your payment method.

2. Once you reach the page displaying the bank details for VirtualStaff, that will be the final step in the process. From there, please input the provided bank details and reference number into your own online banking system to complete the transfer.

  • Stripe will automatically recognize the transaction using the reference number and amount in USD as per the invoice and update the payment status accordingly on our end. Once you’ve completed the transfer, you may close that page.