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How to Hire Someone Outside VirtualStaff

Do you already have a Philippine-based staff you hired online?

You can seamlessly bring your Filipino staff into VirtualStaff.ph platform even if the staff still has no existing account yet.

Note: This applies as long as the talent is a Filipino citizen currently residing in the Philippines.

Step-by-Step Guide to Hiring Someone Outside VirtualStaff

Step 1: Access the Invite Staff

1. Navigate to the Active Roles section on your VirtualStaff dashboard and click on “Add New Hire.”

2. Select the option "Outside the Platform."

This option is for hiring someone you found outside VirtualStaff.ph while utilizing the services.

3. Click on “Proceed”.

Step 2: Enter Basic Information

Fill in the following details about the external hire:

  • Full Name (staff)
  • Personal Email (staff)
  • Country (Pre-set to the Philippines and cannot be changed)

Click Next to continue.

Step 3: Team Seat Plan

A Seat is required to hire staff. If you do not have an available seat yet, you need to purchase or add a seat to proceed sending the job offer or to add a new team member. 


Define Employment Terms

  • Specify role, employment type, payment frequency, Monthly rate, start date, and offer expiry date.
  • Ensure all terms align with your expectations before proceeding.

Read the Contract

  • Enter your business details (company name, address, etc.).
  • Review the contract carefully before signing.

Finalize the Contract and Send Staff Offer

  • Click "Add Role" to officially extend the job offer to the candidate.

What Happens After Sending the Invite?

  • The talent receives an email invitation with the job offer details.
  • They will appear in your list of staff offers in the 'Pending Hires' section with a status of "Waiting for Signature."
  • No actions can be taken until the talent creates an account, signs the contract and accepted the job offer.

If the Staff Offer Expires

  • The invitee is automatically removed from the Hired Staff List.
  • Status in the offer sent will change to "Expired."

If the Staff Offer is Accepted

  • The Staff Profile will become viewable in your dashboard.
  • The staff appears under 'My Staff' section immediately.

Start Hiring with Invite Staff Today

With VirtualStaff’s Invite Staff feature, you can easily bring external hires into your team while ensuring compliance and smooth payroll management. Get started today and manage your workforce with ease!