Opening or creating a role on VirtualStaff.ph is easy — but before you can do so, you’ll need to have at least one active seat on your account.
A. How to Add a Seat on VirtualStaff.ph
Adding a seat allows you to open a role and start hiring Filipino staff through VirtualStaff.ph. Each seat gives you everything you need to hire and manage one part-time or full-time team member (under the $99 Team Seats Plan).
Here’s how you can add a seat directly from your dashboard:
1. Go to “Open New Role”
- From your VirtualStaff dashboard, navigate to the left-hand side panel.
- Click on “Open New Role” tab to start the job posting process.
2. Popup Appears If No Seats Are Available
- As you don’t have any available seats, you’ll see a popup notification.
- This popup lets you know that you need to purchase a seat before you can add a role.
- Click the button labeled “Add Seat and Continue” to begin the checkout process.
3. Choose the Number of Seats
- A new screen will appear asking you to confirm how many seats you want to purchase.
- Click on “Add Seats” and enter the number of seats you want (e.g., 1, 2, or more).
4. Proceed to Payment
- After selecting the number of seats, click on “Pay” to move to the payment screen.
5. Enter Your Payment Details
- Fill in your credit or debit card information.
- Click “Subscribe” to complete the payment and activate your seat(s).
B. Add a Role
Once you have at least one seat available:
- Go to your Dashboard
- Click on “Open New Role” from the left-hand panel
Fill in Role Details
You’ll now be guided through a role creation form. This is where you provide all the necessary information to attract qualified talents.
Fill out the following:
- Role (e.g., Virtual Assistant, Bookkeeper, Video Editor)
- Role Type (Full-time or Part-time)
- Education Level (if required)
- Work Schedule (e.g., Monday–Friday, 9am–5pm PH time)
- Salary Range
- Role Description (What the staff will be doing)
- Core Competencies & Skills Required
- Years of Experience (if applicable)
- Others (video recording and cover letter - optional only)
Once you’ve filled everything out, click “Next.”
Review and Submit
On the next screen:
- Review all your details
- Make any necessary changes
- Agree to the terms of opening a role
- Click “Submit” to make your role live on the platform
Your role is now active!
Start Reviewing Potential Staff
Once your role is live:
- Start receiving expression of interest from qualified Filipino staff
- Search and review profiles manually
- Chat and interview ready to hire staff inside the platform
- Send offer to your selected staff.
Hire and Get Started
When a candidate accepts your offer, your seat will be automatically marked as filled.
From there:
- The staff member begins working for you
- You manage their day-to-day tasks
- We handle the platform support and administrative tools
Need Help?
If you need assistance creating a role or understanding how seats work, don’t hesitate to reach out to our support team.